Article I. NAME
The name of this organization shall be the Washington County Soccer Club (hereinafter
referred to as WCSC or Club) of Green Country Soccer Association, Inc. (hereinafter
referred to as GCSA).
Article II. PURPOSE
WCSC is formed to promote the development of the sport of youth amateur soccer
in Washington County, Oklahoma and the surrounding area; to organize teams to compete
and participate in youth soccer; to secure playing fields, coaches, equipment, and
referees; and, to receive gifts, legacies, donations, and membership fees to be used
to promote these purposes.
Article III. MEMBERS
SECTION 1. Player Membership - Individuals shall be admitted to Player Membership
upon acceptance by the Club Registrar of an approved Registration Form and the payment
of the Registration Fee, as established by WCSC. Player Membership shall be for the
duration of one (1) playing season, or as established by GCSA.
SECTION 2. General Membership - Parents, guardians, and sponsors of players,
and those participating in activities of the Club are admitted to General Membership
of the Club.
SECTION 3. Voting Membership - Along with the elected Executive Board members
and Immediate Past President, voting members will be designated as those members
being over the age of eighteen years. Each adult paying the registration fee, or
parent or guardian of each registered participant; shall be entitled to be a voting
member at each General Membership Meeting (one vote per registered participant).
In addition, coaches, referees and honorary members (as designated by the President),
shall be eligible to vote providing that they are over the age of eighteen years.
Article IV. MEMBERSHIP MEETINGS
SECTION 1. Annual Meeting - An Annual Meeting of the Club shall be held in
January, preferably before the 15th, or at such other time as the Executive Board
may fix for such a meeting, for the purpose of electing new officers, approving the
Treasurer's Report, setting the annual budget, and such other matters as may properly
come before the Meeting. A notice of at least four (4) days shall be given of this
and other Club Meetings through publicity in the local newspaper and other news media.
SECTION 2. Other Meetings - Additional Club Membership Meetings shall be held at
such times as the Executive Board shall determine or at the request of no less than
fifty voting members to the Executive Board.
SECTION 3. Conduct of the Meeting - The President, or in his/her absence, a
Vice President designated by the President, shall preside at all Membership Meetings.
All Members present in person at any meeting shall constitute a quorum. Resolutions
shall be approved by a majority of those voting upon the question. The presiding
officer may, at his/her discretion, limit debate upon any question or the time allowed
to any speaker.
Article V. OFFICERS
SECTION 1. Executive Board - The Executive Board shall administer the business
of the Club between membership meetings, establish Club policy, and appoint special
committees. The Executive Board shall be composed of the following voting officers:
President
Immediate Past President
Vice Presidents
Secretary
Treasurer
Registrar
Games Committee Chairman
Coaches Coordinator
Referee Coordinator
Competitive Coordinator
Field Administrator
Equipment Coordinator
SECTION 2. Board Meetings - The Executive Board will meet regularly before
each WCSC General Meeting, and at such other time or times as the business of GCSA
shall require. Board Meetings may be called by the President or by three (3) members
of the Board, upon a 48-hour notice. Fifty percent (50%) of the Executive Board Members
shall constitute a quorum, and resolutions must be approved by a majority of this
quorum. If no Member objects, the notice requirements may be waived.
SECTION 3. Elections - Club Officers, with the exception of the Immediate Past
President, shall be elected by the General Members present at the annual January
Meeting. Members at large may present nominations in writing to existing Club officers,
the nominating committee, or in person at the General Meeting.
The President, no less than sixty (60) days prior to each Annual Meeting shall
appoint a Nominating Committee chaired by the Immediate Past President. It will be
the duty of this Committee to provide nominations of candidates in good standing
who, if elected, will represent the Organization in all matters; nothing herein contained
shall be deemed to prevent nominations from the floor.
Upon the recommendation of the Board, and upon approval of the Membership at
the General Meeting, a Vice President may be elected to represent each separate town
or community represented by individual teams within the Club.
Offices not filled during this Meeting or vacancies which may occur during
the year shall be filled by appointment by the President and approval by the Board.
At the next General Meeting, the Membership shall, upon a motion duly made and seconded,
have the right to ratify or reject any such appointments.
SECTION 4. Terms of Office - Except for the President, officers will serve
for one year and may succeed themselves for consecutive terms without limitation.
The President may serve for no more than two one-year terms consecutively, but may
be elected again after at least one year for subsequent consecutive terms of not
exceeding two years. A person may hold more than one office simultaneously with the
exception of the offices of President and Treasurer. Persons holding more than one
office will be entitled to one vote.
SECTION 5. Duties of Office - The duties of the Club Officers are defined in
part by the following guidelines:
A President - The President is the Presiding Officer and the ex officio member
of all Club Committees. He/she shall oversee all Club activities.
B. Past President - The Past President will act as parliamentarian and assist
the President as requested.
C. Vice Presidents - The Vice Presidents shall administer the activities of
their respective towns or areas and/or shall assist the President as requested and
may serve in his stead if designated for this purpose by the President or the Executive
Board.
D. Secretary - The Secretary shall keep the minutes of the Club and Board Meetings,
handle correspondence, maintain Club records, and supervise publicity.
E. Treasurer - The Treasurer shall maintain the Club books of account and bank
accounts. The Treasurer shall make a financial report at the January Club Meeting.
He/she shall be responsible for all statements required by law in maintaining the
non-profit and tax-exempt status of and for the Club.
F. Registrar - The Registrar shall supervise and coordinate the registration
of all Club players. The activities shall include, among others, registration publicity,
acquisition of registration facilities and establishment of registration dates and
procedures. The Registrar shall have such powers and duties as may from time to time
be conferred upon him by the President.
G. Games Committee Chairman - The Chairman of the Games Committee shall organize
and preside over the Games Committee in carrying out its function of player placement
and games supervision as defined by the Bylaws.
H. Coaches Coordinator - The Coaches Coordinator shall, in conjunction with the Games
Committee, seek out and appoint coaches for all Club teams. He shall act as liaison
and coordinate communications between the Club and individual coaches.
I. Referee Coordinator - The Referee Coordinator shall schedule referees for
all Club home games, keep a list of all active referees, coordinate communications
between the Club and the GCSA Area Referee and, in general, be responsible for the
recruitment, education, and development of Club referees.
J. Competitive Coordinator - The Competitive Coordinator shall coordinate the formation
and registration of Club competitive players and teams with GCSA. In addition, the
Competitive Coordinator will represent WCSC at the GCSA Competitive League Commission
meetings.
K. Field Administrator - The Field Administrator shall find and secure field space
for Club activities, shall appoint foremen of the field crews, and acquire and maintain
field equipment.
L. Equipment Coordinator - The Equipment Coordinator shall be responsible for the
purchase, inventory, control, and repair of all game equipment.
SECTION 6. Vacancy - In the event of a vacancy occurring in any of the Executive
Offices, a successor shall be selected to fill the unexpired term, according to Section
3 of this Article.
SECTION 7. Removal from Office - Any elected Officer may be removed from office
by a vote of two-thirds (2/3) of the General Membership or on recommendation of two-thirds
(2/3) vote of the Executive Board. All those serving in appointed positions shall
serve at the pleasure of the Club Officers responsible for such appointment, and
may be removed with or without cause.
Article VI. COMMITTEES
SECTION 1. Standing and Special - Standing Committees are appointed by the
Executive Board to serve throughout the year. Special Committees may be appointed
by the President or the Executive Board.
SECTION 2. Town or Area Committees - As approved by the Executive Board, individual
towns or areas forming a part of the Club may administer their affairs through a
committee or series of committees, charged with the responsibility of organizing,
managing, and offering the soccer program in that locality under the direction of
GCSA and WCSC bylaws and standing resolutions. The Committee may include the following
or others as deemed appropriate:
A. Club Vice President
B. Town or Area Registrar
C. Town or Area Field Crew Foreman
D. Town or Area Coaches Coordinator
SECTION 3. Registration Committee - The Registration Committee is a standing
committee, with the Club Registrar as its presiding officer. This Committee will
handle the work of registering players including the publicity before registration.
SECTION 4. Scheduling Committee - The Scheduling Committee is a standing committee
with the Game and Field Scheduler as its Chairman. The Games and Field Scheduler
will be appointed by the Executive Board. This Committee shall schedule all local
recreational leagues and games and aid GCSA in scheduling inter-Club league games
in which Club teams will participate.
SECTION 5. Games Committee - The Games Committee is a standing committee comprised
of the Games Committee Chairman, the Bartlesville Vice President, and the Coaches
Coordinator. The Games Committee shall assure that all intra-club recreational games
are played in accordance with GCSA and other applicable rules of competition, and
it shall hear intra-club protests involving the application of such rules. The Games
Committee shall handle all matters dealing with sportsmanship.The Games Committee
shall be responsible for player placement on Club teams and the formation of team
leagues. In this regard, the Games Committee will provide for fair and equitable
distribution of players among the Clubs teams to promote competition within the Club
and GCSA. The Games Committee shall also appoint League Commissioners.
SECTION 6. Fields Committee - The Fields Committee shall be a standing committee,
with the Field Administrator as its Chairman. It shall find, build, and maintain
playing facilities throughout the Club area and acquire the needed equipment for
this work.
SECTION 7. Tournament Committee - The Tournament Committee shall be a special committee,
with a Chairman appointed by the President of the Club, and committee members appointed
by the Chairman. For proposed tournaments, the Committee shall be called into existence
at least ten (10) weeks before the scheduled tournament, and it shall organize and
administer the tournament, under the guidance of the Executive Board.
SECTION 8. Rules Committee - The Rules Committee shall be a standing committee,
with the Vice President (Bartlesville) as its Chairman. It shall have all matters
dealing with the By-Laws and Standing Resolutions of the Organization submitted to
them for consideration and shall submit its comments and recommendations within 30
days (except By-Law changes) to the Executive Board, who shall rule within 30 days.
It shall annually review all rules and make recommendations and present any proposed
changes in writing to the Executive Board at least three weeks prior to the Annual
Meeting.
SECTION 9. Audit Committee - The Audit Committee shall be a special committee,
with a Chairman appointed by the President of the Club, and committee members appointed
by the Chairman. These members shall not be members of the Executive Board and do
not have to be voting members of the Club. The job of the Audit Committee is to certify
as to the correctness of the financial books and records.
Article VII. PARLIAMENTARY AUTHORITY
SECTION 1. Roberts Rules of Order - The Rules contained in the current edition
of the Roberts Rules of Order Revised, by Henry M. Robert, shall govern the Club
and its Town or Area Committees, in all cases to which they are applicable, and in
which they are not inconsistent with these Bylaws, or Club Policy, or the Bylaws
and Rules of the GCSA.
Article VIII. AMENDMENT OF BYLAWS
SECTION 1. Amending Authority - These Bylaws can be amended by a two-thirds
(2/3) majority vote of those present at the January Membership Meeting, or at any
meeting called for such purpose. Proposed amendments to the Bylaws shall be presented
to the Executive Board for review, at least three (3) weeks prior to the meeting
at which they are to be voted upon.
SECTION 2. Standing Resolutions - The Attached Standing Resolutions may be
amended at any time through a majority vote of the Executive Board.
Article IX. FISCAL YEAR
SECTION 1. Fiscal Year - The fiscal year of the Club shall be from January
1 of that year to December 31 of the same year.
Article X. NON-PROFIT STATUS AND DISSOLUTION
SECTION 1. Status - This Club, as affiliated with GCSA is not organized for
pecuniary profit, nor shall it have any power to issue certificates of stock, or
declare dividends, nor shall it be used to promote any special product or service,
including insurance, and no part of its net earnings shall inure to the benefit of
any official, director, committee member, or trustee. The balance, if any, of the
monies or other valuables received by the Club of whatsoever kind and nature, shall
be used and distributed exclusively for carrying out only the purposes of the Club,
as set forth in these Bylaws. Payment of employees for services rendered, such as
referees, is not considered contrary to this status.
SECTION 2. Dissolution - Upon the dissolution of the Club, the Executive Board
shall, after paying or making provisions for the payment of all Club debts, dispose
of all assets of the Club in such a manner, or to such organization or organizations
that are operated exclusively for charitable, youth oriented, and/or educational
purposes as shall at the time qualify as an exempt organization or organizations
under Section 501 (c) (3) of the Internal Revenue Law. Any of these such assets not
so disposed shall become the property of the local school districts. In no event
shall any of the Club's assets or property, in the event of its dissolution, go to
or be distributed to any director, member, official, committeeman, or trustee, or
other individual, either for the reimbursement of any sums subscribed, donated, or
contributed by such director, member, official, committeeman, or trustee, or to any
other individual or company, or other organization, or for any other purpose. Club
reorganizations or name changes shall not constitute dissolution.
These Bylaws adopted by
the Washington County
Soccer Club on June 2, 1979.
Amended January 7, 1982.
Amended June 22, 1993.
Amended July 8, 1997
Amended January 19, 1999.
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